As with any great project, planning is paramount for its success.  At MMG we provide a wealth of knowledge and expertise in and around planning in relation to logistics and material management for both Greenfields and Brownfield projects.

We work with the client from an early engagement to assist in the following areas

MMG would welcome the opportunity to discuss with a client the following to see where MMG can best assist the Project:

  • Procurement
  • Material Management
  • Site Materials Organisation
  • Systems
  • Logistics
  • Mobilisation – Site Materials Control & Warehousing
  • Site Purchasing & Expediting
  • Plans, Procedures & Training.

The Material Management Plan outlines the organisation necessary to successfully deliver the Project scope of work for materials, the teams’ roles and responsibilities, the processes and procedures to be complied with, and material related safety requirements.

The Material Management Plan includes most elements of material management covering material tracking system and integration, planning, expediting, inspection, shipments, offloading, storage, receipt, non-conformance, quarantine, preassembly, preservation, material issue, movements, over size over mass loads, surplus/scrap disposal, close out and demobilization. It also includes responsibilities for transport of materials.

The Material Management Plan is an important element of the Project’s procurement function, and is typically part of a Procurement Execution Plan.

MMG can assist with the preparation or review of the Plan, in conjunction with the Project Team.

TracBASE tracks and reports on material and related activities, is an online cloud hosted database and incorporates barcoding, GPS location, photographic evidence and mobile data capture.

TracBASE can interface with a multitude of systems including Primavera P6 Scheduling, iConstruct/Navisworks 3D models, and financial systems.

For Greenfield Projects, MMG prefer to run early workshops with the necessary Project Team representatives to prepare a TracBASE specification defining all aspects of the application of the system.

This includes workflows, source data, transactional data, reporting/dashboard requirements, implementation schedule, training matrix, hardware requirements and what is not included. This will also include rules to maintain integrity of data in TracBASE.

For Brownfield Projects, MMG will agree with the Project Manager on TracBASE requirements.

TracBASE can be set up to track delivery of all project equipment and material including:

  • long lead time (early) items
  • long lead capital (insurance) spares identified and purchased together with the equipment
  • steel fabrication & all preassembly progress off site
  • bulks, assemblies, mark pieces and tagged engineered equipment, and
  • start up and commissioning spares (identified in the tender process).

Client operating spares are generally excluded. Time should be allocated to bulk item planning.

Material Management Workshops are ideally conducted as early as possible, with key Project personnel to introduce TracBASE and understand the system capability, agree on the application requirements and to develop a specification for TracBASE.

The workshop includes developing workflows of the materials tracking process, barcode application, agreeing on data files, interfaces, milestones, reporting requirements, and schedules.

The workshop will also cover organisation, documentation, communication and respective material control & tracking functions.

The workshops should be completed and specification agreed 2 months before delivery of first materials, so there is adequate time and budget for the delivery of TracBASE to support the Project schedule with tracking of equipment and material.

An extract for handover of Project equipment and material in the site contract(s), should be included in the workshop(s) or as agreed with the Project Manager.